Jobbeschreibung
We are Uniper: an international energy company with about 11,000 employees.
We combine a balanced portfolio of technologically advanced large-scale assets with outstanding technical and commercial expertise.
These assets and capabilities enable us to deliver flexible, bespoke, competitively priced energy products and services with agility, precision and speed.
Our Asset Portfolio team in Düsseldorf is looking for you!
- Manage the calendar for the department lead in the Portfolio Steering function
- Plan, coordinate and organize internal and external business meetings (physical and virtual)
- Handling travel arrangements, including planning, organization and administration of travel expense claims
- Handling incoming and outgoing email, calls and correspondence in English and German
- Assist the leadership team in several administrative tasks such as formatting letters; preparation of excel tables, power point presentations and other documents
- Participation in team meetings - writing and follow up of actions, preparing agendas
- Organize overall team meetings and be responsible for conduction of same (event management)
- Assist the team in administrative tasks, such as processing purchase orders, payment vouchers, booking of meeting rooms, business trips or travel expenses
- Handle and organize preparations for new employees
- Order and maintain the office supplies inventory purchase of work clothes, safety shoes, IT equipment
- Close cooperation and interim mutual substitution with other assistants on different levels
- Support awareness of training requirements and track completion rates
- Contribute to development of team performance and culture with feedback, new ideas and implementation of new ways of working
- Several years of work experience in a similar position (assistant or personal assistant) in an international environment
- Excellent administrative and office support skills with attention to detail and the ability to prioritize and effectively manage multiple tasks
- Team-player, strong communication and excellent interpersonal skills to enable interaction with a wide range of people and dispersed teams
- Proven ability to exercise good judgment in a variety of situations and to handle confidential information with discretion
- Reliable, structured and target-oriented work approach with the ability to work independently and proactive
- Initiative in making recommendations to improve internal processes
- Pronounced service-oriented skills, flexibility and ability to cope with short-notice changes and time pressure
- Advanced computer skills in MS Office; Outlook and other Uniper standard applications (e.g. SAP, purchase and booking system)
- Business fluency in English, profound knowledge of German, other languages advantageous
At Uniper, we are pro-actively transforming the world of energy whilst at the same time ensuring security of energy supply. As an internationally operating company, we work in very diverse teams with the greatest possible working time flexibility for our employees. Our corporate culture is characterized by equal opportunities, mutual appreciation, and respect. With us, you will be able to develop new business models, work on technological solutions for a modern, sustainable, and future-oriented energy supply as well as pro-actively help to shape changes. Interested? Then we will look forward to meeting you!
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