Jobbeschreibung
International School of Hamburg - Embark on a voyage of learning
The International School of Hamburg (ISH) – just awarded the title of ‘Healthy Employer' – was founded in 1957 as Germany's first international school. It is a non-profit, privately run school. The school offers a comprehensive curriculum in English from kindergarten to Year 12. Currently, more than 750 students are enrolled. The number of employees is 160. In terms of turnover, total assets and number of employees, the school corresponds to a medium-sized company.
Head of School Secretary (m/w/d) (part-time/15 hours per week) (Ref. Code 2025-070)
If you are looking for a varied and exciting role, we would love to welcome you to our international team!
Responsibilities include:
Assistance to the Head of School
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Schedule meetings for the Head of School using Google Calendar
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Support and facilitate communications to and from the Head of School
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Organise travel logistics for Head of School
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Prepare meetings including agenda writing and invitations
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Take minutes at meetings
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Participate in the organisation of whole school events
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Participate in the organisation of the Grade 12 graduation and prom events
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Participate in the preparation and updating of the general school calendar, on the website and on Veracross
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Participate in the preparation and updating of the staff meeting calendar
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Translate general correspondence and communications from authorities
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Participate in the preparation of statistics for organisations such as AGIS, NECIS etc.
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Perform general office work
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Perform any other relevant tasks assigned by the Head of School
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Perform general tasks for the Business Director as time allows in consultation with the Head of School.
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The position will be shared with the current Head of School Secretary, whose hours will be reduced. Both secretaries will work closely together as a team
Communication
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Take an active role in promoting the School and communicating the ISH mission, vision and values
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Ensure that all stakeholders are kept informed through regular emails and other channels, both formal and informal
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Develop and maintain positive relationships with all stakeholders in our learning community- students, parents and colleagues
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Be clear and articulate in written and oral communication.
Personal Attributes and Characteristics
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Commitment to and alignment with ISH's mission, vision and values
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Outstanding interpersonal skills: an effective listener who thrives in a collaborative environment
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Honesty, integrity, compassion and a good sense of humour
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High level of confidentiality
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Strong self management and problem-solving skills
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Stamina and resilience
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Cultural sensitivity
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Energetic, enthusiastic, approachable and open-minded.
Qualifications & Skills
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Previous experience in a imilar position is an advantage
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Strong organisational skills and multitasking abilities
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Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint) or equivalent tools.
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Proficient in Google Suite (Docs, Sheets, Presentation)
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Fluent English and German skills (spoken and written)
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Clean criminal record
What we offer:
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A varied, interesting and international working environment
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Open corporate culture with flat hierarchies
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The position is initially limited to 2 years with the option of subsequent permanent employment
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A 15-hour part-time week and reduced working hours during school holidays with full pay
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30 + 2 days holiday with a 5-day week, plus an average of 2 bridge days off per year
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Attractive remuneration in accordance with our works agreement
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Company pension scheme
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Company health insurance
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EGYM Wellpass
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Job bike leasing
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Modern technology and communication media
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School gym also for employees
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Ample parking
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Good transport links plus subsidy for discounted HVV JobTicket/Deutschlandticket
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subsidized lunch in the school cafeteriA