Office Team Assistant (m/w/d)

Job Description

VIG Re, the reinsurance arm of Vienna Insurance Group, is a young, energetic, and internationally active company with a strong presence across Central and Eastern Europe. We pride ourselves on our collaborative spirit, continuous professional growth, and a colourful company culture that sets us apart in the reinsurance market. If you're passionate about supporting teams and thrive in a fast-paced environment, we'd love to hear from you! Learn more at www.vig-re.com.

We are seeking a motivated, proactive Office Assistant to become an integral part of our Munich office. This position offers you the chance to be more than just an administrative assistant — you will play a key role in supporting a dynamic team responsible for various business functions. The role involves supporting the management team and ensuring the smooth operation of the office and day-to-day business processes. The position is now opened as a replacement for maternity leave for 2 years with potential prolongation in the future.


  • Provide comprehensive support to our office and team members with daily operational tasks.
  • Support the Managing Director and other senior team members, ensuring seamless communication and scheduling.
  • Coordinate meetings, prepare agendas, and facilitate internal and external event organization in cooperation with the colleagues in Prague.
  • Support the organization of client meetings, conferences, and internal events both within Munich and externally.
  • Handle correspondence, administrative tasks, and office management duties professionally and efficiently.
  • Assist with travel arrangements, including booking transportation and accommodation, and ensure smooth logistics for business trips.
  • Maintain office technical equipment and supplies, supporting a productive work environment.
  • Play an integral role in supporting various business projects and functions within the office, contributing to a positive, well-organized work culture.

  • Proven Experience: At least 2 years in a similar supporting or administrative role, ideally in an international or corporate environment.
  • Proactive & Independent: A self-starter who can anticipate needs and work independently with confidence.
  • Service-Oriented: Committed to providing exceptional support to senior management and colleagues alike.
  • Professional & Discrete: You operate with high professionalism and handle sensitive information responsibly.
  • Excellent Communication & Interpersonal Skills: You build strong relationships and communicate effectively with diverse stakeholders.
  • Flexible & Adaptable: You thrive in a dynamic environment and adapt quickly to changing priorities.
  • Organized & Multitasking Pro: Your strong organizational skills ensure deadlines are met, and tasks are managed efficiently.

  • Opportunity for professional development in one of the leading insurance groups in Central and Eastern Europe
  • Full-time job-based in Munich, Germany
  • A dynamic and truly international culture
  • Attractive, performance-oriented remuneration package
  • Flexible and hybrid work environment
  • Fixed-term contract for 2 years, to cover maternity leave.
  • Starting date: Immediately available or upon agreement.
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