Job Description
Be part of one of the world's highest-ranked scientific research organisations and commit to this joint effort to better understand the principles of life. Join us as Assistant to the Head of IT in our IT services team at EMBL Heidelberg!
The EMBL IT Services operate and support the IT infrastructure and services at EMBL headquarters in Heidelberg and the laboratory's sites in Barcelona, Grenoble, Hamburg and Rome.
As Assistant to the Head of IT, you will support the Head of IT and the IT team in organisational and administrative matters, including the following key responsibilities:
- Provide administrative support, including managing diaries, preparing documents, briefing papers, presentations and reports
- Manage travel arrangements and reimbursements
- Organise meetings, external visits, workshops and events
- Prepare and update online communication, media, and related documentation
- Invoice and payment tracking
- Support the efficient communication of the department with the institute's leadership, stakeholders, users and suppliers
- Support the department's international collaborations and projects in terms of communication and coordination
- Perform additional tasks as required by the Head of IT
As our ideal candidate, you will be educated to a degree level or equivalent and possess excellent administrative and organisational skills. You will be able to pay attention to detail, be used to working towards challenging deadlines, and complete multiple parallel tasks efficiently and promptly while maintaining good humour. Equipped with strong interpersonal, verbal and written communication skills, you will be able to interact with people in a friendly and professional manner. You are an excellent team player, should be service-minded, possess good judgment, respect confidentiality, and are able to maintain effective working relationships in a multicultural environment. Excellent command of English is a must, and good knowledge of German is an advantage. Advanced skills in Microsoft Office are essential for this role.
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We offer a competitive salary and a comprehensive pension scheme; medical, educational, and other social benefits, as well as financial sponsorship for relocation and installation for you and your family
- A flexible and friendly international working environment fostering creativity
- Certified training and continued development of your professional and personal skills
- We are an inclusive, equal-opportunity employer strongly committed to achieving gender balance
- To be part of one of the world's highest-ranked scientific research organizations and to commit to this joint effort to better understand the principles of life
What else you need to know
We are Europe's flagship research laboratory for the life sciences – an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1800 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg,Grenoble and Rome. Our mission is to offer vital services in training scientists, students and visitors at all levels; to develop new instruments and methods in the life sciences and actively engage in technology transfer activities, and to integrate European life science research.
The working language of the institute is English.
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